Primary Responsibilities (as a guideline, use Job Responsibilities from Job Overview section of the Job Library and support using specifics of the position) 

Supervisor for Events and Activities (40%; approximately 16 hours per week) 

• Provide overall supervision for Event Producers (6), the student lead programming unit of the University Centers. 

• Attend weekly Event Producers staff meetings; engage in program development and implementation instruction. 

• Plan for regular on-site supervision of events and programs (nights and weekends). 

• Coordinate and implement CASE events in support of campus student engagement and retention efforts (i.e. Student Engagement Fair, Opening Weekend programming, Homecoming, Family Day). 

• Develop and monitor spend plans for programming. 

• Utilize Stevens Point Involvement Network (SPIN) to promote campus events and engagement opportunities. 

• Assess student program interests and trends. 

• Assist student staff with fulfilling all event requirements to ensure high program quality presentations (i.e., determining room setups, communicating technical needs with Event Technical Services, ticket sales/collections, etc.) 

• Support application and interview processes during the year. 

• Oversee related social media efforts (Facebook, Instagram, Twitter, SPIN, etc.). 

• Attend NACA regional conference to block book entertainment for the campus.  

Student Organization Coordination (40%; approximately 16 hours per week) 

• Serve as student organization coordinator providing direction on recruitment, leadership, organizational communication, etc. 

• Help to coordination and implementation of the Student Engagement Fair each semester. 

• Support the student organization recognition process to include: goals, learning outcomes, agenda, training materials, presenters, and logistics. 

• Serve as temporary adviser for student organizations when applicable. 

• Provide orientation and ongoing training for student organization leaders and advisers regarding university policies, procedures, and risk management protocols. 

• Enforce University and departmental policies and procedures affecting student organization activities including compliance with policies related to student organization recognition. 

• Utilize Stevens Point Involvement Network (SPIN) to collect and record student organization information including adviser contracts, officer listings, hold harmless agreements, constitutions, etc. 

• Be knowledgeable of student organization’s purpose and mission and connect students with applicable student organization. 

• Investigate and execute procedure changes for student organizations. 

• Work with Campus Risk Management to secure liability and risk management details to share with unit and student organizations. 

• Manage the resource allocation process for offices and cabinets including promotion, applications and decision-making.  

Administration (20%; approximately 8 hours per week) 

• Maintain a precise filing system. 

• Manage all financial transactions, maintain accurate books of all state accounts. 

• Work with Payment Services and Purchasing to ensure CASE entertainment contracts and payments to entertainers are processed in a timely manner, along with purchase of items to support campus events. 

• Attend regular staff meetings, individual meetings, and trainings. Participate in professional development activities that contribute positively to the department and University. 

• Represent department on University Centers and/or University committees, as needed.  

Qualifications – Knowledge, Skills, and Abilities: 

Required Knowledge, Skills, and Abilities 

• Bachelor’s degree required 

• Two years of event planning and coordination experience. 

• Demonstrated experience supervising student employees. 

• A commitment and understanding of student engagement  

Preferred Knowledge, Skills, and Abilities 

• Master’s degree preferred. 

• Experience with a student organization database management system. 

• Financial/Budget experience.