Under the general supervision of the Executive Director of the Donald P. and Katherine B. Loker University Student Union, Inc. (LSU), this position is responsible for all human resources activities and compliance and will also serve as the personal and confidential assistant to the Executive Director by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Maintains employee and volunteer confidential personnel records and coordinates with the LSU’s service providers to ensure adherence to legal retention requirements, including creating employee files and entering new hires and status changes with the service provider. Ensures proper support per service agreement regarding worker’s compensation claims, unemployment insurance claims, official personnel records, benefits management, response to EDD or other information requests. • Prepares and coordinates the placement of job postings. Follows up with the prospective employee or manager to correct any discrepancies in the screening. Tracks the status of all new hires and temporary appointments and maintains position search records including applicant/recruitment files. Conducts background checks for prospective employees. • Maintains and updates position descriptions, grades and compensation ranges. Maintains Employee Handbook and personnel policies up to date per changes to employment law and CSU policy Documents and tracks leave requests and approved leaves. • Administers annual employee compliance trainings, and performance appraisals. Annually coordinates review of compensation levels of both persons and positions to ensure internal equity and external competitiveness. Processes employee amended compensation as directed. • Completes a broad variety of complex administrative tasks for the Executive Director including arranging appointments, composing and preparing correspondence and other documents, conducting research and occasional special projects, and arranging complex and detailed travel plans, itineraries, retreats, agendas and meetings. Assists with budget tracking and reconciliation. • Interacts with Department Directors and staff in implementation of Human Resources policies, procedures, and functions, and answers any employee questions that may arise. • Serves as the administrative liaison to the Board of Directors; communicates with board members, CSUDH President’s office, Vice-Presidents and board officers as required. Adheres to compliance with applicable board bylaws, operating policies and procedures to ensure appropriate organizational protocols are understood and followed. Prepares board materials and maintains historical records. Coordinates board meetings and retreats. Attends board meetings, serves as parliamentarian, and records minutes.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor’s degree in human resources or related field and 5 years of professional experience in human resources or administration required. Experience in Higher Education environment with emphasis in student unions, student activities, student development, human resources experience, and/or copy-editing experience preferred. Certified parliamentarian preferred. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. COMPUTER SKILLS To perform this job successfully, an individual should have, and advanced knowledge of MS Office, including Excel, Word, PowerPoint, and Outlook as well as Google Suite. Some knowledge of Peoplesoft, One Solution and Paychex preferred.