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Coordinate and manage faculty development programming and engagement logistics, including orientations, faculty committees, and academic ceremonies.
1. Manage and process faculty development related purchasing and reimbursements. Track and report to the Associate Provost on budgets (sources and uses of funds) for faculty development related activities (such as faculty research, travel, discretionary funds, CAFR grants) and support the work of the faculty development committees. (25%)
2. Coordinate and manage all resources and logistical support for faculty development, programming and engagement. In collaboration with the Associate Provost for Faculty Affairs, responsible for communications about and execution of recurring and one-off faculty development programming including New Faculty Orientation, Department Chair Orientation, and faculty engagement opportunities, including provost and presidential committee participation, and relevant strategic initiatives. Assist the Associate Director of Faculty Support and Operations on campus-wide planning of academic ceremonies. (20%)
3. In collaboration with the Associate Director of Faculty Support and Operations, support logistics of faculty promotions and adjunct faculty hiring. Assist in processes related to adjunct contracts and hiring. (15%)
4. Responsible for web page and other communication needs for faculty development and hiring. In collaboration with the Sr. Director of Academic Communications serve as an additional editor for the Office of Academic Affairs and manage Academic Affairs committee webpage as well as Chairs and Director web pages. Assist in the posting of all faculty ads on the college career site. Advise with questions from applicants and reference providers. (15%)
5. Serve as the representative of Academic Affairs for faculty development software purchased, utilized, and supported by the Office of Academic Affairs. In collaboration with the Associate Director of Faculty Support and Operations, helpmanage the faculty database for communication and tracking (Interfolio or similar software), and provide support for college reporting on faculty activities. (15%)
6. Assist the Associate Director of Faculty Support and Operations in maintaining updates to the Faculty Handbook and accurate database/Banner information for faculty including but not limited to assigning new faculty members as instructors, managing terminal degree records, and updating new faculty records. Contribute to front office duties in tandem with the Coordinator of Academic Operations. (10%)
MARGINAL DUTIES:
1. Perform all other duties as may be required.
Bachelor's degree from an accredited institution required.
Three to five years' previous administrative experience, preferably in higher education or an equivalent combination of education and experience.
Knowledge of faculty development tools and software systems.
Excellent organizational and communication skills.
Ability to work under deadline pressure and prioritize assignments while managing multiple tasks.
Ability to collaborate with others
Occasional evening or weekend work may be required.
Notice of Non-Discrimination Providence College admits students of any race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, or veteran status, and without regard to genetic information, to all the rights, privileges, programs, and activities generally accorded or made available to students at the College. It does not discriminate on the basis of race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, veteran status, genetic information, or any other applicable legally protected basis, in the administration of its education policies, admission policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. In accordance with Title IX, it does not discriminate on the basis of sex in its educational programs or activities. Nothing in this Notice shall require Providence College to act in a manner contrary to its Dominican mission and the teaching and tenets of the Catholic Church, and the College reserves the right to take actions designed to ensure and promote its Catholic and Dominican mission. The College’...s Equal Opportunity/Affirmative Action Officer, and ADA/Section 504 Coordinator is the Associate Vice President for Human Resources (Kathy Alvino, Harkins 302, 401.865.2430, kalvino@providence.edu). The Title IX Coordinator is the Assistant Vice President for Student Development and Compliance (Dr. James Campbell, Slavin 203, 401.865.2676, james.campbell@providence.edu). The Title IX Coordinator is assisted by deputy coordinators, including members of the faculty and the administration (http://www.providence.edu/sexualharassment). Inquiries regarding ADA/Section 504 issues for students may be directed to the Office of Academic Services (Jonathan Gomes, Library 229, 401.865.2470, jgomes3@providence.edu) and the Office of the Assistant Vice President for Student Development and Compliance (Dr. James F. Campbell, Slavin 203, 401.865.2676, james.campbell@providence.edu.