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Provides advanced-level administrative support on behalf of a major service unit or department within the university to include the exercise of discretion and independent judgment with respect to matters of significance. Maintains financial data for multiple departments, which includes monthly budget and status reports.; Serves as a Campus Security Authority (CSA); Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate.

Must be able to work remotely at the request of the University.

Responsibilities:

50% Administrative: Serves as the main administrative support for the Executive Director of Campus Life and Family Engagement and reporting departments. Prepares requests to purchase and collect bids for purchase, as needed. Participates in the planning and execution of administrative operations. May serve as the office manager. Oversees integrity and functionality of front office area. Develops, evaluates, and ensures adherence to office procedures. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs. Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. Performs special analyses and project summaries. Works on multiple projects simultaneously and in a timely manner. Utilizes Departmental Software Programs. Works with student information software. Works with event management software. Works with communications portal software. Fiscal Account Support: Maintains financial data including monthly budgets and status reports for Campus Life and Family Engagement. Ensures proper adherence to fiscal procedures and communicates changes to the Executive Director. Maintains account receipts and develops financial summary reports. Prepares paperwork for purchase orders and vouchers. Maintain all paperwork for purchases, submit invoices for prompt payment. Handles all monies received and make deposits. Monitors and supervise front desk student work hours and submit payroll online. Processes entertainment contracts and university addendum. Monitors fiduciary responsibilities associated with fulfilling contractual agreements.

10% Assist with monitoring risk management and student travel paperwork. Provide reports on active and inactive student organization compliance with risk management trainings and processes. Assist with processing student travel documentation according to policy.
 

10% Prepares Personnel Action Forms and Personnel Activity. Maintains personnel files. Maintains knowledge of office related machines, copier, fax, printer, calculator, typewriter. Develops memos and letters as needed or directed. Manages/implements large mailings to current and new students, faculty and staff. Works on multiple projects simultaneously and in a timely manner. Hires, trains and supervises student workers
 

10% Opens and closes office complex. Attends meetings and trainings as needed or directed. Assists parents and students with connections, support programs and registration.
 

10% Receptionist: Manages multi-line phone system. Schedules appointments. Relays phone messages. Routes calls or walk-ins to appropriate departments. Exercises tact in dealing with persons on the phone and in person. Manages office supplies, maintain inventory. Documents check out and return of equipment. Picks up and distributes mail. Assists with Day of responsibilities and hospitality for departmental events.

10% Performs other duties as assigned by the Executive Director of Campus Life & Family Engagement.
 

Required Education/Experience

• Bachelorâ™s degree or equivalent combination of education and experience.
• Two years of related experience in office administration.
   

Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications. Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to multitask and work cooperatively with others.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.
• Ability to communicates effectively both orally and in writing.
   

Other Requirements:
Higher education experience preferred

Salary

Commensurate with experience

The target base annual salary is $35,745 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits

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  About Tarleton State University

  Tarleton’s VisionTarleton State University will be the premier comprehensive regional university in the nation, dedicated to education, service and research. It is committed to being a university of opportunity for all students and believes it has a responsibility to drive regional innovation and job creation for all graduates.About Tarleton State UniversityTarleton’s innovative and transformative approach provides more than knowledge. Through real-world experiences and effective teaching, research, scholarship and service, students gain the know-how for promising careers, no matter their field of study.Tarleton has evolved into the near-perfect model of size, academic scope and affordability. Founded in 1899 and part of The Texas A&M University System since 1917, it combines the resources of a major public institution — more than 100 undergraduate and graduate degree programs, cutting-edge academic facilities, faculty experts — with its own brand of personal attention, history and community to be a first-choice destination for students across North Texas and beyond.Students can choose to study in one of seven colleges — Agricultural and Environmental, Business Administration, Educ...ation, Graduate Studies, Health Sciences and Human Services, Liberal and Fine Arts, and Science and Technology.The primary campus is in Stephenville, which consistently ranks as one of the best small towns in America. Additional locations are in Fort Worth, Waco, Midlothian and Bryan, complemented by a fully online Global Campus.Students come to Tarleton from around the world, representing some 30 countries and nearly every state in the U.S., and leave as moral, ethical thinkers with civility and integrity who contribute meaningfully to a global society.Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Students may select areas of study from six colleges: Agricultural and Environmental Sciences, Business Administration, Education, Graduate Studies, Health Sciences and Human Services, Liberal and Fine Arts, and Science and Technology.More than 60 bachelor's programs and 30 graduate degrees, featuring doctoral studies in educational leadership, have led more than 13,000 students from 45 states and more than 20 foreign countries to make Tarleton State their collective choice for a college education.Tarleton's research centers are daily searching for solutions to global problems. For instance, the Texas Institute for Applied Environmental Research conducts analyses to address environmental issues facing the state and nation, while the Southwest Regional Dairy Center, using an almost $1 million grant, is working on ways to turn animal waste into a viable energy source.Tarleton's blueprints for a brighter-than-ever future include a new applied sciences building with engineering laboratory space on campus in Stephenville, a new academic building on the university's planned 80-acre Fort Worth campus near Chisolm Trail Parkway, and $24 million in upgrades and improvements to the institution's venerable Memorial Stadium.Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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