In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.
Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.
Campus Title: Coordinator of Student Activities State Job Title: Staff Assistant Department: Student Affairs Job Code: HA5600 FLSA Status: Exempt Funding: 7115-0100 Bargaining Unit: APA Job Type: Full-time Permanent Timeframe: 52 Weeks Shift: Tuesday-Saturday 9:00 a.m.- 5:00 p.m. (Nights may also be required to oversee planned events.) Regular Days Off: Sunday and Monday Supervision Received: The Staff Assistant/Coordinator of Student Activities reports to the Director of Student Activities, Involvement, and Leadership.
Supervision Exercised: The Staff Assistant/Coordinator of Student Activities supervises student personnel.
Salary: $42,000.00-$44,000.00 (Salary to commensurate with education and experience)
General Statement of Duties: The Coordinator serves as the administrative staff member responsible for assisting in planning and implementing a wide range of major student activity programs and events, including budget, staff selection, development and evaluation, program assessment, and all other aspects of these major University programs. Appreciates the value different backgrounds bring to a college campus. This position includes night and weekend hours. Duties and Responsibilities: Duties include but not limited to: Essential:
Assist in the Coordination of major student activity programs and events during the academic year, through management of the Westfield After Dark Programming series. This includes budget management, developing programs and events, executing late night events and programs, chaperoning student travel, attendance tracking, and program evaluation.
Assist in the Coordination of New Student Orientation Programs for first-year and transfer students.
Coordinate the First Year Success Series programs. Coordinate budget development and administration, attendance tracking and program evaluation.
Coordinate and execute leadership development programs including the Emerging Leaders Program, National Society of Leadership and Success Programs, skill development workshops, teambuilding retreats, and other events of a related nature.
.Assist in the coordination of events that involve community outreach, civic engagement, and service. Coordinate the Alternative Spring Break Trip for students.
Support the Student Government Association recognized Affinity Groups and Student Activities, Involvement, and Leadership programming team members with student-led events and programs for all heritage months.
Assist in the management of the Ely Campus Center Building Events in the evenings and on weekends.
Serve as an administrator of Presence Software. Work with the campus partners to manage advertising, elections, calendars, documents and forms, and organization registration processes.
Utilize assessments and evaluations to implement strategies to promote quality improvements, and create a variety of reports required on a daily and monthly basis.
Develop and implement effective publicity and promotions for student events, including posters, the website, Presence Software, email notifications and social media accounts.
Perform other duties of a related nature as assigned.
Ability to sustain communication with diverse groups, anticipate problems, reconcile conflicts, and maintain a strong philosophical base for student activities.
Demonstrate knowledge and understanding of diversity, equity and inclusion related to a University setting, including awareness of intercultural trends and issues facing higher education.
Demonstrated awareness and commitment to effectively establishing relationships and positive communications across multiple dimensions of diversity including, but not limited to race, gender, physical and cognitive limitations, sexual orientation, gender identity, class or religious perspectives.
Experience in student programming and in advising student groups.
High level of energy, enthusiasm, and creativity and demonstrated sensitivity in the presence of colleagues and students.
Knowledge of risk management as it relates to student activities.
Proven ability to relate well with students and other campus constituents.
Strong computer skills and publication experience, including writing and editing.
Strong organizational skills and the ability to set priorities and work independently.
Proven experience providing exemplary customer service
Experience working with audio-visual equipment.
Strong written and verbal communication Skills
Salary: For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.
Disability Accommodations: Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.
Background Check: Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.
An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
Contact information for three references *
Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.
As a condition of employment, you will be required to complete an initial series of COVID vaccination (2 doses of Pfizer/Moderna or 1 dose of J&J) prior to coming to campus. Initial booster doses are strongly encouraged for everyone who is eligible. New employees will be required to provide proof of vaccination to Human Resources prior to onboarding. Employees who require a medical or religious exemption should email Tina Bones, Benefits Manager in Human Resources, at email@example.com.
NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us. Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.
In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. The University is dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.