Conference & Event Services at the University of Cincinnati seeks a Program Director to manage and execute on-campus and external events for a variety of university and non-university clients. Under general supervision from a designated administrator, this position manages all activities in the Conference and Event Services office to include the design and implementation of conferences and events, scheduling and coordination of university meeting spaces, and managing summer conference programs.
This position designs, develops, implements, and manages programs and events in university and non-university locations.
Negotiates non-university facility contracts.
Develops and executes plans for meeting and sleeping rooms, food and beverage, audiovisual and technology, transportation, and any other services required for programs.
Manages process of obtaining speakers and coordinating their needs.
Develops and implements program marketing plans and publication materials.
Manages registration process and preparation of participant materials.
Coordinate the scheduling of meeting space and facility arrangements for events in Nippert West Pavilion, Tangeman University Center and other designated areas.
Secures agreements from group and serves as primary event liaison to group coordinators.
Serves on annual university event committees.
Coordinates with Housing and Food Services to provide on-campus housing and dining hall service for Summer Conferences.
Determines summer guest rates and space allocation in the residence halls and manages room assignments.
Secures agreements from group sponsors and serves as primary event liaison with group coordinators.
Establishes management fees that support department fiscal needs.
Establishes accurate financial goals for each program and registration fees that support fiscal and programmatic needs.
Exercises total budgetary control for each program, developing comprehensive and accurate program budgets and monitoring revenue and expenses on an ongoing basis.
Prepares final program bill and reports.
Develops, implements, and ensures compliance with policies and procedures.
Provides reports as assigned.
Markets the services of the unit to the university and external community.
Performs related duties based on departmental need.
Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Four (4) years of experience in program development or business administration.
Some positions may require one (1) year of supervision.
Additional Qualifications Considered
Experience with event scheduling and conference management software, specifically CollegeNet 25Live, and Ungerboeck