The Department Coordinator for the Campus Life Office supports several key priorities for the Department. This integral role serves as the campus system's administrator for Event Management Systems (EMS), the campus wide reservation system. This position also oversees the recruitment, hiring, and training of the student employees within the department. The Department Coordinator provides important administrative support for a variety of special projects in addition to providing administrative support for the Executive Director for Campus Life.
Position hours are generally 8:30 a.m. to 5 p.m. with some hours needed in the evenings and on the weekends during peak periods.
Primary Duties & Responsibilities
Provides administrative support to office staff, including coordination of hiring student employees, records management, and data entry.
Performs specialized technical duties and coordinates processes; reviews and verifies documentation for completeness and compliance with policies and procedures.
Gathers information and prepares various reports and correspondence; researches and resolves issues, advises others on processes, procedures, and services.
Plans and coordinates complex projects, events, and/or special activities, such as student employment training and orientations.
Performs clerical duties, such as making copies, sorting mail, preparing memos and agendas, coordinating mailings, filing, and maintaining office supply inventory.
Composes, types and edits correspondence, reports, memoranda, presentations, and other material.
Applicant Special Instructions
Please include a cover letter with your application.
Associate or bachelor's degree.
Experience in an academic setting.
Five years of experience in an office setting.
Ability to appropriately operate in a professional office environment.
Familiarity with using standard office equipment, such as computers, phones, photocopiers, and scanners.
Proficient oral and verbal communication skills.
Ability to adjust to abrupt changes in priorities and strategies.
Experience and initiative in managing multiple projects simultaneously.
Advanced time management skills.
Ability to ethically handle highly confidential information.
High school diploma or equivalent high school certification and an associate degree or equivalent experience.
Three years of experience in an office setting.
$19.56 - $30.35 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Applyâ options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Applyâ page by clicking âœNextâ at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.